FF. Purchase & Accounts Payable Module

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Guide

Purchase and Accounts Payable in Fast Financial supports in managing purchase order, purchase receipt, return to supplier, offset unapplied transactions. This module allows to conduct reports of purchase (summary and detail), accounts payable (by supplier, by invoice, by contract). The function of flexible searching and reporting in detail supports user in managing AP, making payment plan matching payment term for suppliers.

Supplier information management

  • Category/list:
  • Supplier
  • Group of suppliers
  • No limit in number of suppliers
  • Record important information of supplier: tax code, address, phone number, fax number, contact person…
  • Allow supplier classification by multiple criteria: regions, business_types, business sizes
  • Provide information about current AP status
  • Allow to declare credit terms, credit limit.

Purchase management by contract

  • Category/list:
  • Contract
  • Group of contract
  • Payment progress
  • No limit in number of contracts
  • Allow to declare contract information: start and end date, value, payment periods…
  • Allow contract classification by multiple criteria: contract maturity, contract value…

 

Purchase management

  • Order, contract entry
  • Options to create purchase invoice:
  • Direct purchase invoice
  • Extracted from Purchase order
  • Track invoice payment maturity.

 

AP management in period

  • Track and manage all activities with these following inputting screens:
  • Domestic purchase invoice
  • Import purchase invoice
  • Purchase expense transaction
  • Return to supplier
  • Purchase receipt – direct issue invoice
  • Service purchase invoice
  • Payment of advanced amount
  • AP-AR interface
  • AP adjustment transaction
  • Misc. payable transaction

Diverse and flexible AP management

  • AP management by invoice
  • AP management by contract
  • AP management by maturity
  • Allow AP clearing between two customers or suppliers
  • Adjust AP for specific invoice, supplier (s) in detail
  • Allow to re-evaluate value of unpaid foreign currency invoice by closing exchage rate.

Payment management

  • Payment transactions are entered in cash accounting module
  • Payment allocation for purchase invoices can be done in cash accounting module or accounts payable module
  • Payment of purchase invoices can be allocated directly to each invoice or automatically by criteria: invoice date or and maturity
  • Allow to allocate deposits and payments
  • Calculate profit/loss of exchange rate difference related to payment by foreign currencies.

Purchasing report

  • Receipt transaction list
  • Purchase and service invoice list
  • Receipt list of an item
  • Receipt transaction list by reason
  • Receipt transaction list by reference account
  • Receipt transaction list by product
  • Purchase value report by supplier, contract, reason code
  • Purchase summary report by two criteria
  • Purchase report by item
  • Return to supplier list
  • Purchase requisition and Purchase order comparision
  • Purchase order status report
  • Purchase order tracking report

Order report

  • Purchase order list
  • Purchase order implementation report
  • Net purchase order implementation report
  • Purchase order status report

Account Payable report by supplier

  • AP book of a supplier
  • AP book of suppliers
  • AR/AP comparison book of a supplier
  • AR/AP comparision book of suppliers
  • AR/AP comfirmation sheet of a supplier
  • AR/AP confirmation sheet of suppliers
  • Cash payment journal
  • Account activity
  • Accounts activity
  • Supplier AR/AP T-form summary
  • Voucher list by supplier, job, sub-account and reference account
  • Trial balance by supplier, job, sub-account and reference account

AP report by invoice

  • AP list by invoice
  • Payment transaction list by invoice
  • Payment transaction list by invoice with exchange rate difference

AP report by contract

  • Voucher list by contract
  • Contract activity
  • AP summary by contract
  • AP balance sheet by contract
  • Contract opening balance summary

Fast Financial, Purchase, Accounting

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Last Updated Wednesday, 23/12/2015, 14:43:12, (GMT+7)  

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